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Ezone Space Only Order Forms 2024

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Accommodation 

We've officially partnered with EventBeds™ by NuBreed Hotels to offer event-exclusive rates at several pre-approved hotels close to the venue. Prices are up to 30% cheaper than booking directly and may include benefits like free parking, early check-in and food and beverage discounts.

The service is 100% free of charge and fully flexible rates are available. You can always amend your requirements nearer to the time without penalty.

For hotels and offers follow this link to the EventBeds™ VIP Concierge page. Alternatively, please contact the Concierge Team directly at contact@nubreedhotels.com or call 0114 299 3444

Book early for the best prices!
Audio Visual 

Immersive are the official supplier of screens, laptops and other services, with a team of technicians available throughout the event to assist you. To book AV items for your stand, please click here 

Email: enquiries@immersiveav.com

Tel: 020 8961 2555

 

Earlybird Deadline 27.03.2024

Deadline 

12.04.2024

 

Badges*

MANDATORY

All exhibitors will require a badge to access the event. Order your exhibitor badges here 

For queries, please email: hello@jonas.events

Tel: 01865 893 560

Order before going on site
Carpet 

To purchase floor coverings and carpet for your space only stand order here 

 Deadline 

Catering and Hospitality* 

 

(Provided by Olympia) 

To order stand catering or hospitality for your stand, please click here*

To get in touch with the Host Olympia team, please fill out this form 

*Additional power may be required for electrical items

Earlybird Price deadline 10.04.2024

Orders after this date will incur a 10% booking fee

Contractor and Delivery Driver CDM*

MANDATORY

All contractors and delivery drivers who wish to enter the hall are required to complete this form to confirm you have read and understood the Site Rules and CDM regulations.

Deadline 18.03.24

Electrics 

 

Please refer to your turnkey stand package to see what power is included.

For additional power or to order lighting please click here 

Earlybird Price Deadline TBC 

Deadline 

Furniture 

To order furniture items for your stand, please view the brochure here  

For queries, please email: hello@thorns.co.uk

Tel: 020 8801 4444

Booking Deadline 03/04/2024

Graphics

To order graphics for your stand, please see options here

Deadline TBC

Happy Hour Drinks

Join us and our participating exhibitors for Happy Hour Drinks! An opportunity to invite and meet new or existing clients, whilst enjoying a beer or wine alongside some snacks. 

These packages include a full marketing program. For more details and prices, please click here

Happy Hour takes place at 3:00pm on Thursday 18th April 2024. 

Deadline 5.04.24

Health and Safety Declaration *

MANDATORY

All exhibitors are required to complete this form prior to the event

If you require any further assistance please contact our Health & Safety Team here

 

Deadline 18.03.24

Internet 

Olympia offers free Wi-Fi throughout the venue. If you wish to order hi-speed password-protected Wi-Fi coverage, wired internet connections or complimentary Wi-Fi access, you can do so through the venue using the online shop. You will need your stand number to place an order.

Earlybird Price Deadline 16.03.24

Deadline 14.04.24

(40% surcharge if ordered onsite)

Logistics 

 

If you require storage of products or exhibits, deliveries or collections, shipping and handling or lifting services, please click here 

Deadline 

01/04/2024

Parking

The venue requires you to pre-book parking online.

Please book in your parking here.

Pre-booked car park visitors should enter the car park from Blythe Road or Sinclair Road. Olympia Way is currently not accessible for visitors.  

Prior to arrival
Scanners 

If you want to scan visitor badges to build your contact list from the event order here 

For more information on the scanners click here

For queries, please email: hello@jonas.events

Tel: 01865 893 560

Prior to going on site

Space Only stand plans and H&S documents*

MANDATORY

Stand plans will need to be submitted using this form.

If you require any further assistance contact our Health & Safety Team here

Submission Deadline- 

Stand Plan Inspection Fee

MANDATORY

A stand plan inspection fee of £295+VAT must be paid in full via this payment form before the submission of plans for review.  Receipt of this payment must be made in order to gain authorisation to start stand build onsite. 

All fees are charged per stand and can be made via this form by either the exhibitor or stand contractor.

Please note additional fees maybe required if your stand is Complex or you have Rigging on your stand. 

Payment Deadline- 
Voyage Control - Deliveries and unloading All exhibitors and contractors bringing vehicles to the venue for build-up and breakdown, who want to unload or load a vehicle on site, must book a time slot on the online booking system. You can make bookings for your stand contractors, or email them the booking link. Voyage Control will go live 30 days before the event and we encourage everyone to book in your build up and breakdown slot- at your earliest convenience.  Link will be live 30 days before the event
Water & Waste Place your order for hot/cold water & waste through via this form

Deadline

01/04/2024