Accommodation |
We've officially partnered with EventBeds™ by NuBreed Hotels to offer event-exclusive rates at several pre-approved hotels close to the venue. Prices are up to 30% cheaper than booking directly and may include benefits like free parking, early check-in and food and beverage discounts. The service is 100% free of charge and fully flexible rates are available. You can always amend your requirements nearer to the time without penalty. For hotels and offers follow this link to the EventBeds™ VIP Concierge page. Alternatively, please contact the Concierge Team directly at contact@nubreedhotels.com or call 0114 299 3444 |
Book early for the best prices! |
Audio Visual |
Immersive are the official supplier of screens, laptops and other services, with a team of technicians available throughout the event to assist you. To book AV items for your stand, please click here Email: enquiries@immersiveav.com Tel: 020 8961 2555 |
Earlybird Deadline 27.03.2024 Deadline 12.04.2024
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Badges* MANDATORY |
All exhibitors will require a badge to access the event. Order your exhibitor badges here For queries, please email: hello@jonas.events Tel: 01865 893 560 |
Order before going on site |
Carpet |
To purchase floor coverings and carpet for your space only stand order here |
Deadline |
Catering and Hospitality*
(Provided by Olympia) |
To order stand catering or hospitality for your stand, please click here* To get in touch with the Host Olympia team, please fill out this form *Additional power may be required for electrical items |
Earlybird Price deadline 10.04.2024 Orders after this date will incur a 10% booking fee |
Contractor and Delivery Driver CDM* MANDATORY |
All contractors and delivery drivers who wish to enter the hall are required to complete this form to confirm you have read and understood the Site Rules and CDM regulations. |
Deadline 18.03.24 |
Electrics
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Please refer to your turnkey stand package to see what power is included. For additional power or to order lighting please click here |
Earlybird Price Deadline TBC Deadline |
Furniture |
To order furniture items for your stand, please view the brochure here For queries, please email: hello@thorns.co.uk Tel: 020 8801 4444 |
Booking Deadline 03/04/2024 |
Graphics |
To order graphics for your stand, please see options here |
Deadline TBC |
Happy Hour Drinks |
Join us and our participating exhibitors for Happy Hour Drinks! An opportunity to invite and meet new or existing clients, whilst enjoying a beer or wine alongside some snacks. These packages include a full marketing program. For more details and prices, please click here Happy Hour takes place at 3:00pm on Wednesday 17th April |
Deadline 5.04.24 |
Health and Safety Declaration * MANDATORY |
All exhibitors are required to complete this form prior to the event If you require any further assistance please contact our Health & Safety Team here
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Deadline 18.03.24 |
Internet |
Olympia offers free Wi-Fi throughout the venue. If you wish to order hi-speed password-protected Wi-Fi coverage, wired internet connections or complimentary Wi-Fi access, you can do so through the venue using the online shop. You will need your stand number to place an order. |
Earlybird Price Deadline 16.03.24 Deadline 14.04.24 (40% surcharge if ordered onsite) |
Logistics
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If you require storage of products or exhibits, deliveries or collections, shipping and handling or lifting services, please click here |
Deadline 01/04/2024 |
Parking |
The venue requires you to pre-book parking online. Please book in your parking here. Pre-booked car park visitors should enter the car park from Blythe Road or Sinclair Road. Olympia Way is currently not accessible for visitors. |
Prior to arrival |
Scanners |
If you want to scan visitor badges to build your contact list from the event order here For more information on the scanners click here For queries, please email: hello@jonas.events Tel: 01865 893 560 |
Prior to going on site |
Space Only stand plans and H&S documents* MANDATORY |
Stand plans will need to be submitted using this form. If you require any further assistance contact our Health & Safety Team here |
Submission Deadline- |
Stand Plan Inspection Fee MANDATORY |
A stand plan inspection fee of £295+VAT must be paid in full via this payment form before the submission of plans for review. Receipt of this payment must be made in order to gain authorisation to start stand build onsite. All fees are charged per stand and can be made via this form by either the exhibitor or stand contractor. Please note additional fees maybe required if your stand is Complex or you have Rigging on your stand. |
Payment Deadline- |
Voyage Control - Deliveries and unloading | All exhibitors and contractors bringing vehicles to the venue for build-up and breakdown, who want to unload or load a vehicle on site, must book a time slot on the online booking system. You can make bookings for your stand contractors, or email them the booking link. Voyage Control will go live 30 days before the event and we encourage everyone to book in your build up and breakdown slot- at your earliest convenience. | Link will be live 30 days before the event |
Water & Waste | Place your order for hot/cold water & waste through via this form |
Deadline 01/04/2024 |