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Ezone Turnkey Order Forms 2024

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We've officially partnered with EventBeds™ by NuBreed Hotels to offer event-exclusive rates at several pre-approved hotels close to the venue. Prices are up to 30% cheaper than booking directly and may include benefits like free parking, early check-in and food and beverage discounts.

The service is 100% free of charge and fully flexible rates are available. You can always amend your requirements nearer to the time without penalty.

For hotels and offers follow this link to the EventBeds™ VIP Concierge page. Alternatively, please contact the Concierge Team directly at or call 0114 299 3444

Book Early for the best prices!

Audio Visual 

Immersive are the official supplier of screens, laptops and other services, with a team of technicians available throughout the event to assist you. To book AV items for your stand, please click here 


Tel: 020 8961 2555

 Earlybird Deadline 27.03.2024





All exhibitors will require a badge to access the event. Order your exhibitor badges here 

For queries, please email:

Tel: 01865 893 560

Order before going on site
Catering and Hospitality

To order stand catering or hospitality for your stand, please click here*

To get in touch with the Host Olympia team, please fill out this form 

*Additional power may be required for electrical items

Earlybird Price deadline 10.04.2024

Orders after this date will incur a 10% booking fee

Contractor and Delivery Driver CDM*


All contractors and delivery drivers who wish to enter the hall are required to complete this form to confirm you have read and understood the Site Rules and CDM regulations. 

Deadline 18.03.24


Please refer to your turnkey stand package to see what power is included.

For additional power or to order lighting please click here

Earlybird Price Deadline TBC


Please refer to your turnkey stand package to see what furniture is included.

To order additional furniture items for your stand, please view the brochure here  

For queries, please email:

Tel: 020 8801 4444

To order more of the same items that are already included in your turnkey package, please contact customer success 

Booking Deadline 




Please refer to your turnkey stand package to see what graphics are included. Graphic Specs will be sent to you by the Customer Success Team. For additional graphics, please contact customer success


Graphic Deadline TBC

Happy Hour Drinks

Join us and our participating exhibitors for Happy Hour Drinks! An opportunity to invite and meet new or existing clients, whilst enjoying a beer or wine alongside some snacks. 

These packages include a full marketing program. For more details and prices, please click here

Happy Hour takes place at 3:00pm on Wednesday 17th April  

Deadline 5.04.24

Health and Safety Declaration *


All exhibitors are required to complete this form prior to the event

If you require any further assistance contact customer success or our Health & Safety Team here

Deadline 18.03.24

Olympia offers free Wi-Fi throughout the venue. If you wish to order hi-speed password-protected Wi-Fi coverage, wired internet connections or complimentary Wi-Fi access, you can do so through the venue using the online shop. You will need your stand number to place an order.

Earlybird Price Deadline 16.03.24

Deadline 14.04.24

(40% surcharge if ordered onsite)


If you require storage of products or exhibits, deliveries or collections, shipping and handling or lifting services, please click here 




The venue requires you to pre-book parking online.

Please book in your parking here.

Pre-booked car park visitors should enter the car park from Blythe Road or Sinclair Road. Olympia Way is currently not accessible for visitors.  

Prior to arrival

Please refer to your turnkey stand package to see how many scanners are included.

If you require additional scanners, please order here

For more information on the data scanners click here

For queries, please email:

Tel: 01865 893 560

Prior to going on site

Shell Scheme fittings and extras

If you require any additional items such as fittings, shelves or storage for your stand, you can order various items through this link 

Deadline TBC

Voyage Control - Deliveries and unloading All exhibitors and contractors bringing vehicles to the venue for build-up and breakdown, who want to unload or load a vehicle on site, must book a time slot on the online booking system. You can make bookings for your stand contractors, or email them the booking link. Voyage Control will go live 30 days before the event and we encourage everyone to book in your build up and breakdown slot- at your earliest convenience.  Link will be live 30 days before the event
Water & Waste

Place your order for hot/cold water & waste through via this form